Privacy Policy

Last updated: June 2026

This Privacy Policy explains how AI WorkFlow ("we", "us", or "our") collects, uses, and protects your personal data when you visit our website, sign up for our email list, or purchase our digital products. We are committed to protecting your privacy and complying with the EU General Data Protection Regulation (GDPR) and other applicable data protection laws.

If you have any questions about this policy, please contact us at support@aiworkflow.com.

1. Who We Are

AI WorkFlow is the data controller responsible for personal data collected through this website. For all data-related enquiries, you can reach us at support@aiworkflow.com.

2. What Data We Collect

We collect the following categories of personal data:

• Email address — when you subscribe to our free email list (the lead magnet form) or purchase a product.
• Name — if you voluntarily provide it when subscribing or purchasing.
• Payment information — processed securely by our third-party payment processor (see Section 5). We do not store your payment card details ourselves.
• Purchase records — order date, product purchased, and transaction reference, for fulfilment and record-keeping purposes.
• Usage data — standard web server logs (IP address, browser type, referring URL, pages visited) collected automatically when you browse our website. This data is used for security and to understand site performance.

3. How We Use Your Data

We use your personal data only for the following purposes:

• To fulfil your purchase — sending download links and order confirmations (legal basis: contract performance, Art. 6(1)(b) GDPR).
• To send you the free email course or newsletter — if you subscribed via our lead magnet form (legal basis: your consent, Art. 6(1)(a) GDPR).
• To send occasional marketing emails — about related products or updates, only if you have opted in (legal basis: consent).
• To comply with legal obligations — such as tax and accounting record-keeping (legal basis: legal obligation, Art. 6(1)(c) GDPR).
• To protect our legitimate business interests — fraud prevention and website security (legal basis: legitimate interests, Art. 6(1)(f) GDPR).

We will never sell your personal data to third parties.

4. Email Marketing & Your Consent

When you submit your email address via the free prompts form on our website, you are consenting to receive the free PDF and occasional follow-up emails. Each email includes an unsubscribe link. You may withdraw your consent and unsubscribe at any time by clicking that link or by emailing us at support@aiworkflow.com. Withdrawing consent does not affect the lawfulness of processing before the withdrawal.

5. Third-Party Service Providers

We share your data only with trusted third-party services strictly necessary to operate our business. These providers act as data processors on our behalf and are contractually required to protect your data:

• Email marketing provider — stores and processes subscriber email addresses to send emails on our behalf (e.g. Mailchimp, ConvertKit, or similar). Their servers may be located outside the EU; appropriate safeguards (Standard Contractual Clauses or equivalent) are in place.
• Payment processor — processes payment transactions securely (e.g. Stripe, Paddle, or similar). We share only the minimum data required to complete the transaction. We do not receive or store your full payment card details.
• Digital product delivery platform — may store your email address and purchase record to generate and send download links.

We do not use Google Analytics or other behavioural advertising trackers. If this changes, we will update this policy and, where required, request your consent.

6. Cookies

This website may set essential cookies necessary for basic functionality (e.g. form submission security). We do not set advertising or tracking cookies. If we change this practice, we will notify you and obtain your consent where required.

7. Data Retention

• Email subscribers — your data is retained until you unsubscribe or request deletion.
• Purchase records — retained for a minimum of 7 years to comply with EU tax and accounting laws.
• Web server logs — typically retained for up to 90 days.

8. Your Rights Under GDPR

If you are located in the European Economic Area (EEA), you have the following rights regarding your personal data:

• Right of access — you can request a copy of the data we hold about you.
• Right to rectification — you can ask us to correct inaccurate data.
• Right to erasure — you can ask us to delete your data (subject to legal retention obligations).
• Right to restriction — you can ask us to restrict processing of your data in certain circumstances.
• Right to data portability — you can request your data in a structured, machine-readable format.
• Right to object — you can object to processing based on legitimate interests or direct marketing.
• Right to withdraw consent — where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at support@aiworkflow.com. We will respond within 30 days. You also have the right to lodge a complaint with your national data protection supervisory authority.

9. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure. Our website is served over HTTPS. Payment processing is handled entirely by PCI-DSS-compliant third parties.

10. Children's Privacy

Our products and website are intended for adults (18+). We do not knowingly collect personal data from children under 16. If you believe a child has submitted data to us, please contact us immediately at support@aiworkflow.com and we will delete it.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. For significant changes, we will notify active subscribers by email. We encourage you to review this page periodically.

12. Contact

For any questions, requests, or complaints regarding this Privacy Policy or your personal data, please contact:

AI WorkFlow
Email: support@aiworkflow.com